Capital University
  • Columbus, OH, USA
  • Full Time

Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life and critical illness insurance and free parking.

Under the supervision of the Director for Facilities Management, manages the daily operations of the Facilities Management Office. This position includes billing reconciliation, file maintenance, report compilation, invoice processing, budget preparation and reconciliation, coordination of meetings, and supervision of students as well as all facets of the office function.


  • Assures payment of university utility bills, bills for supplies, and payment to contractors through requisitions or purchase orders.
  • Works with Facilities Purchasing Coordinator in managing purchase orders for the University (except IT).
  • Prepares weekly and monthly reports.
  • Answers phones, takes work orders, maintains calendar of events for department, maintains department files, coordinates meetings.
  • Completes all correspondence and mail for department.
  • Maintains student workers' time for payroll and trains them for HELP desk functions.
  • Assists the Director in the maintenance of the budget.
  • Manages the Fleet maintenance program.
  • Maintenance Direct Program administrator.


  • Minimum four years of office experience, preferably in higher-education setting, and or an associate degree with office management experience preferred.
  • Accounts Payable or some experience in Finance is preferred.
  • Excellent facility in using Microsoft Office Suite, including Word, Access, Excel, and Outlook.
  • Ellucian Colleague experience is preferred.
  • Must have excellent professional verbal and written communication skills.
  • Demonstrated skill in managing office systems and meeting established deadlines.
  • Attention to detail and ability to bring matters to closure a must.
  • Ability to handle sensitive information and maintain confidentiality.

Effective August 27, 2021 - Capital University requires all employees in all positions to be fully vaccinated for COVID-19 no later than January 3, 2022 or before the first day of employment, whichever is later. If hired, you will be required to provide proof of having the full COVID-19 vaccination OR file and be granted approval for a valid religious or medical exemption. If you have any concerns regarding compliance with this requirement, you will need to discuss your concerns with Capital University's HR Department after you receive an offer of employment. Capital University does not require applicants to discuss vaccination status prior to receipt of an offer of employment and complies with all applicable laws requiring reasonable accommodation.

Capital University is committed to increasing the diversity of the Capital community and curriculum. This commitment includes Capital's dedication to the development of faculty and staff who are committed to inclusive practices in teaching, learning, working and all other campus and community interactions. Candidates who can contribute to that goal are particularly encouraged to apply.

For more information on Capital University, visit our website at

Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life insurance and free parking.

Capital University is an equal opportunity employer, and supports a diverse and inclusive campus community. Capital University does not discriminate on the basis of race, color, national or ethnic origin, sexual orientation, religion, sex, gender, age, disability, veteran status, or other characteristics protected by the law.

Capital University
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